Overview
Prepare your vineyard data for harvest by setting up crop years, districts, and harvest estimates. Track fruit maturity samples and receive grapes, finalizing weigh tags to create lots for the winemaking process.
Crop Year Setup
Update Crop Years
Assign your vineyard blocks to the correct vintage by updating crop years at the start of each season. This ensures accurate harvest tracking and prevents downstream reporting errors. Navigate to Vineyard, select the crop year dropdown, choose 'Add Crop Year,' enter the desired year, and remove any blocks not used for the new crop year by clicking the 'x' next to their names. Save your changes.
Update Crop Years Early
Update crop years at the start of each season, before vines bud, to facilitate planning and scheduling.
Remove Inactive Blocks
Keep your active dashboard clear and preserve historical records by removing inactive vineyard blocks from the new crop year. This ensures that only relevant blocks are considered for current-season planning. Navigate to Vineyard, select the crop year dropdown, choose 'Add Crop Year,' enter the new crop year, and click the 'x' next to any inactive block before saving.
Vineyard District Information
The district field is only available for vineyards with a state designation of California or CA.
Add Vineyard District
Ensure accurate CA Crush reporting by adding essential crop district information for California vineyards. This data integrates automatically into your reports. Select a vineyard, click its name, and use the edit button to open the Vineyard Details card. Enter the correct district information, then click Save.
Edit Vineyard Details
Update vineyard details, including crop districts, by editing the Vineyard Details card. This associates all relevant data with the correct vineyard for streamlined reporting. Select a vineyard, click its name, use the edit button to access the Vineyard Details card, make your updates, and click Save.
Leverage the Harvest Calendar
Estimate Harvest Tonnage and Pick Date
To utilize the harvest calendar, you'll need to estimate tonnage and a pick date. Select a block from the Vineyard module, choose 'Harvest' from the Operations dropdown, and input the estimated tonnage and expected pick date.
Adjust Harvest Calendar View
Navigate to the Calendar tab to view your estimated picks in a calendar view. Switch between month, week, day, or agenda views to suit your planning needs. If pick dates change, drag the harvest appointment on the calendar to a new date to update estimates automatically.
Fruit Maturity Sampling
Select Blocks for Sampling
Make accurate pick call decisions by selecting specific vineyard blocks to enter crucial maturity measurements. Efficiently input data that tracks grape ripeness and informs harvest timing. Go to your Vineyard module and select the block or multiple blocks for which you need to add measurements.
Add Maturity Measurements
Track grape ripeness and inform harvest decisions by adding maturity measurements for selected vineyard blocks. Display the most current measurement data in your header view. After selecting blocks, use the 'Measurement' dropdown to choose a metric or 'Custom measurement' to create a new one, then enter the date and measurement data.
Create Custom Measurement
Record unique data points relevant to your specific vineyard and grape varietals by creating custom measurements for fruit maturity tracking. This ensures comprehensive maturity monitoring when a standard metric is not available. When adding maturity data, select 'Custom measurement' from the 'Measurement' dropdown and define your new metric.
Save Maturity Data
Make your fruit maturity data readily available for display on your vineyard growth or chemistry tabs by saving it. View a full history of data or graphed measurements for a block by clicking into the block. The system automatically saves custom measurements or multiple metrics for easy future selection.
Grape Receiving and Lot Creation
Receive Grapes from Vineyard
Select the block in the Vineyard module, then choose 'Receive Grapes' from the Operations dropdown to begin the intake process.
Receive Grapes from Production
Record incoming fruit or juice, especially for bulk materials or when starting from the production side, by using the 'Create' button and selecting 'Receive Grapes/Juice' in the Production module.
Update Received Material Type
Ensure the intake record correctly categorizes the material for subsequent processing and inventory management by updating the received material type. When filling out the weigh tag, update the 'Type' field to 'Grapes,' 'Juice,' or 'Wine' as appropriate.
Specify Field Blend Composition
Accurately record the mix of varietals or blocks harvested together by selecting the 'Field Blend' option when receiving pre-blended grapes. This ensures precise tracking of your fruit sources. When filling out the weigh tag, choose the 'Field Blend' option if you are bringing in grapes that are pre-blended.
Enter Received Date
When completing the weigh tag, update the 'Date received' field with the correct date of intake.
Add Container and Location Info
Select 'Container/Location info & custom tags' on the weigh tag screen to expand the fields and enter the relevant details.
Weights Section
Enter Weight
Enter the Gross and Tare (weight of the container or vehicle) in the columns provided. As you enter weight, totals will accumulate across the bottom. Use the "+" icon to continue to add lines. Tare weights entered in the first line will carry to the next line automatically.
Bin is an optional field; if you don't track bin numbers, feel free to leave it blank.
Units: The units in which you enter the gross weight will be the units that are carried onto the Weigh Tag. In other parts of Blended, we will automatically convert (e.g., pounds to tons), but the weigh tag will preserve weights as they are entered.
Save Weigh Tag
Finalize the intake record for your received fruit by saving the weigh tag. Saving issues a weigh tag, which is available within the Intake table or in your Compliance section.
Creating a Provisional Weigh Tag
If you are waiting to finalize the weigh tag but would like to continue with the winemaking process or save your progress, ensure that you uncheck the Save Weigh Tag option near the save button. This will still generate a Lot Source, but will enable you to edit the weigh tag before you finalize it.
Tori's Tip: Blended allows you to convert a Source to an active Lot prior to finalizing the weigh tag. Continue on with the process in this guide and then come back later to finalize it.
That's just fine. Go back into the Lot Source, make the changes, and save. Blended with automatically voids the previous weigh tag and reissues another one.
Lot Creation from Weigh Tags
Select Weigh Tag Source
After weigh tags are saved, navigate to the Intake Table in Production, select the source weigh tag, and click 'Create Lot'.
Choose Lot Code
Uniquely identify your new lot within the system by choosing a Lot Code. Lot Codes must be unique within an account in Blended, however, you are not stuck with the code you initially choose. It is easy to edit a Lot Code at any time in the process.
Consume Weigh Tag Portion
Allocate some or all of the weight or volume on the weigh tag. If you only consume a portion, the balance will be left in the intake table so that you can continue to create Lots from it. Once the weight or volume of a Lot Source is consumed, it will automatically archive itself.
Add Lot Yield
On the Lot Creation screen, input the approximate yield for the lot. Volume can continue to be adjusted throughout the winemaking process.
Assign Lot Protocol
Define the winemaking process and treatments for your lot by assigning a protocol. See our Protocol Guide for how to set up and adjust your production protocols.
Assign Vessel
Assign a vessel for the incoming Lot. This is optional. If you do not know which vessel it will go to, you can leave this blank and assign it later.
Custom Tags
If you utilize any custom tags, you are able to assign them now. Custom tags can also be assigned at any point in the winemaking process through the Lot Details menu.